Who are “you” and what information do we collect about you?
Those accepted to membership of the Guild of Agricultural Journalists may be full members, associate, corporate or honorary members. In accordance with the Constitution of the Guild of Agricultural Journalists, you have submitted information to the Guild to demonstrate your eligibility to be a member of the Guild; and you have provided your contact information to effect the running of the Guild and legitimate interest of communication with you as a member of the Guild.
In accordance with the Constitution of the Guild, the Guild will retain a Membership Contact Database of every member and associate – one for the Southern Section and one for the Northern Section. This will include information completed by each individual on the Membership Application form. Existing members and applicants for membership of the Guild accept that this personal data, including name, employer, role, email and contact details will be stored by the Guild for the duration that the membership is valid, in accordance with the Constitution of the Guild.
The Membership Contact Database contains key information which demonstrates eligibility to be a member of the Guild; and is necessary for the purposes of communicating with members with information of legitimate interest, in relation to the Guild of Agricultural Journalists, the International Federation of Agricultural Journalists (IFAJ), the European Network of Agricultural Journalists (ENAJ) or associated interests. Such information may be sent to members by the regional Guild Secretary or Committee members either directly or using third party mailing software such as Mailchimp.
The Guild membership database is categorised as a Contact Database and not a marketing database for sales purposes. Meeting membership eligibility criteria and providing contact details forms part of the membership specifications outlined in the Guild constitution and is considered a ‘legitimate interest’ in the context of a basis for having the membership database.
The Membership Contact Database can be viewed by Guild Committee members for the purposes of organising and planning Guild events. The Membership Contact Database will not be shared with external third parties for non Guild related activities, with the limited exception of facilitating communication with members from time to time using a third party mailing service such as Mailchimp; or to facilitate a survey of members using electronic providers such as Survey Monkey. The Guild will endeavour to ensure that data processing terms with such partners complies with high levels of confidentiality and best practice in privacy and security standards.
If the Guild does undertake a membership survey, the Guild will reserve the right to retain the information received from respondents.
If you submit an entry to an award or competition organised by the Guild, or application to participate in an overseas press trip or Guild related activity – the data you submit will be retained in the context of that event. Information about those who win or are shortlisted for a Guild Award, competition or bursary can be used in announcements about the results of the Award, competition or bursary in question and retained for the purposes of Guild archives.
The Guild will endeavour to protect this information by restricting access to Secretaries and elected officials only, by maintaining IT security and accessing Guild files on computers with up to date anti-virus software and password protection to keep computers and files as secure as possible. The Guild does not retain banking or financial information related to members.
Safety of Minors:
Guild membership is not open to minors under the age of 18. If your engagement with the Guild involves a minor – for example as the identifiable subject of an article submitted for a journalism or broadcasting competition or portrayed within a photographic image or video for a Guild Award– then you must demonstrate explicit consent from a legal Guardian on behalf of the minor for the submission to the Guild competition or award scheme in question.
Data Retention & Opt Out/Subject Access Requests:
If you are a member of the Guild of Agricultural Journalists you accept that your personal data provided to support your membership, will be stored and processed by the Guild in accordance with our Constitution for the duration of your membership. If you resign your membership and request to opt out, then your details will be removed from the Membership Contact Database.
Individual members who wish to opt out of their Guild membership and have their details removed from the Guild Membership Contact Database can do so at any time by contacting the Secretary of the relevant region (Southern Secretary at AgriGuild@ProgressPR.ie or Northern Section at email@example.com).
If you are just visiting our website because you are curious – like most websites today, our web servers keep log files that record data each time a device accesses those servers. We do not collect usage information about you when you interact with our website.
Industry Associates & Sponsors:
Those industry contacts who have a legitimate interest in the Guild of Agricultural Journalists, its national award programmes or events, but who are not members of the Guild may from time to time be contacted about specific Guild events or Award programmes. If you wish to opt out of a Guild invitation or industry contact list you can do so at any time by contacting the Secretary of the relevant region (Southern Secretary at AgriGuild@ProgressPR.ie or Northern Section at firstname.lastname@example.org).
Providers of services and products to the Guild of Agricultural Journalists provide their invoicing details for the purposes of a specific event. If you have a specific query please contact the secretary of the relevant Section who can put you in contact with the Guild Treasurer.
The Guild does not have any employees and does not retain sensitive personal data such as PRSI numbers or banking details for individuals.
If you have any questions or concerns related to privacy or use of your data by the Guild please contact:
Republic of Ireland AgriGuild@ProgressPR.ie
Northern Ireland email@example.com
The Guild of Agricultural Journalists of Ireland – Southern Section – operates under the remit of the Irish Office of the Data Protection Commissioner. Website: www.dataprotection.ie
The Northern Section operates under the remit of the Information Commissioner’s Office. Website: www.ico.org.uk